Glossary
Common terms used in Numonis, invoicing, banking, documents, and tax workflows.
This glossary explains terms you may see in Numonis or in conversations with your accountant.
Documents and expenses
- Supporting document: document that explains income, expense, collection, or payment.
- Supplier invoice: invoice sent to you by a supplier.
- Receipt or ticket: purchase or payment evidence, usually with fewer details than a full invoice.
- Duplicate document: file that Numonis detects as repeated or already uploaded.
- Pending: status showing that review, information, or processing is still needed.
- Verified: document reviewed and accepted for the accounting workflow.
- Rejected: document that cannot be used or needs correction.
Banking
- Bank transaction: charge or credit that appears in an account.
- Reconciled: transaction linked to its document or accounting explanation.
- Missing document: transaction that does not yet have supporting evidence linked.
- Expired connection: bank authorization that must be renewed to keep syncing transactions.
Invoicing
- Draft: editable document before it is issued.
- Issued invoice: invoice that has been officially generated.
- Corrective invoice: invoice that corrects a previous invoice.
- Simplified invoice: invoice with fewer details, valid only in allowed cases.
- Proforma: commercial proposal without tax effect.
- Quote: estimate sent before a sale or service is confirmed.
- VeriFactu: system related to Spanish electronic invoicing and invoice registration requirements.
Tax
- VAT: indirect tax applied to many sales and purchases.
- Modelo 303: periodic VAT return in Spain.
- Deductible expense: expense that can reduce the taxable base when applicable requirements are met.
- Withholding: amount deducted or declared on certain invoices or payments.
Collaboration
- Task: specific request from Numonis or your accountant.
- Message: conversation with Numonis for questions, clarifications, or follow-up.
- Organization: active company whose data you are viewing.